Submit your thesis

Congratulations on completing your thesis! Theses which have been accepted for the award of a PhD. or Master’s degree are held as part of the Library’s collection. If you are about to graduate, you must supply one print and one digital copy of the final version of your thesis.

Format Guidelines

We have guidelines that set out the formats for research theses. However, if you include written approval from your Head of School for a non-standard format, the Library will be happy to accept it.

Where will my thesis be kept?

The print copy of your thesis will be catalogued and made available in the Library.

The electronic copy of your thesis will be held in the ResearchArchive. The ResearchArchive is open to the public, and anyone who is interested may access, read, and download material. The contents of ResearchArchive are regularly harvested and indexed by KRIS, Google Scholar, and Digital New Zealand, among other services.

If you don’t wish to have your thesis accessible by anyone, you must apply for permission from the Faculty of Graduate Research to withhold your thesis.

For more information, contact the Discovery Systems Team.
Phone: 04 463 6184


When depositing your thesis we ask if you have used any third party content. All quotations should be attributed to the source of the quotation with a proper citation that is the standard in your discipline. Other third party content such as maps, images, and so on should also be attributed.

While you are permitted under the Copyright Act 1994 to copy another person’s copyright work (third party copyright) and include this copy in a live, printed or digital format with your thesis for the purposes of examination, this exception does not apply if you “publish” or “communicate” your thesis to the public by way of the internet or live exhibition/performance.

As you are required to deposit in the ResearchArchive you will need to ensure all your third party material is properly attributed and with appropriate permissions from the copyright holder for third party content. Further guidance on this can be found in full on the Copyright Self Deposit Help page.

If you cannot obtain permission for the reuse of third party materials then you will need to submit two electronic copies of your thesis to the library. One copy will have all third party material without permissions redacted, while the other will be the complete. The redacted copy will be made publically available while the un-redacted copy will be held as the archival copy.

For more information, contact the Discovery Systems Team.
Phone: 04 463 6184

How do I submit my thesis?

You must supply one print and one digital copy of the final version of your thesis. You can bring these in person to:

Discovery Systems Team
Level 7, The Library (Rankine Brown Building) 
Victoria University of Wellington
1 Kelburn Parade

Your thesis may be deposited in the Library between 8:30am and 5:00pm.
Outside this time, you may deliver your thesis to Library service points at the 3 campuses during staffed hours (8am-8pm weekdays, 10am-3pm weekends/holidays):

  • Kelburn - Victoria Info Ihonui level 2 (Hub) the level 2 entrance to the Kelburn Library
  • Te Aro - Architecture & Design Library
  • Pipitea - Law Library

It will be processed by the Metadata Librarians and a thesis deposit receipt will be issued to you by email. If you have any enquiries, please contact us at or by phone at 04 463 6184.

Alternatively, you may post them to:

Discovery Systems Team
Victoria University of Wellington Library
PO Box 3438
Wellington 6012
New Zealand

You will be required to complete this form:

Download permission form for deposit into open ResearchArchive    103 KB

Your digital copy can be submitted online at

Follow the guide for submitting your thesis found at

During the submission process, the Discovery Systems Team does the following:
•    Check for pre-supplied paperwork or ask you to complete new permission forms, ensuring they are correct;
•    Check for both print and digital versions of your thesis;
•    Load the digital version to a computer and perform a brief check to ensure it matches the print version;
•    Ask you to provide keywords to aid in discovery (if you haven’t already) as well as select the relevant Marsden Fund Research Codes for your research;
•    Congratulate you (and take a photo of you, if you like)!

After your thesis is accepted, we will email a receipt to you, your supervisor, and your school administrator.

For Alumni

If you completed a thesis at Victoria in the past, and are willing to allow us to digitise it and make it available to the public through ResearchArchive, please download and fill out the form below and send it to Library Research Services at:

Alternatively, you may post it to:
Library Research Services
Victoria University of Wellington Library
1 Kelburn Parade
PO Box 3438
Wellington 6012
New Zealand

Download permission form for alumni    91.96 KB

General information